AI-Powered Fleet Management
How we unified three rental business units and automated invoice processing with AI
A vehicle rental company in Germany operating three distinct business units for corporate short-term rentals, corporate long-term rentals, and fleet management. Since 2022, we've been their trusted technology partner, developing and maintaining unified management systems that transformed their operations.
The Challenge
The company faced operational inefficiencies across their business units:
The Solution
Since 2021, we've developed and maintain three interconnected management systems for their business units:
Corporate Short-Term Rental Management
Complete rental lifecycle management for short-term corporate clients:
Corporate Long-Term Rental Management
Long-term contract tracking and billing automation:
Fleet Management System
Comprehensive fleet oversight and supplier integration:
Intelligent Invoice Processing
Advanced AI integration transforms manual invoice processing into an automated, accurate workflow.
OCR Document Scanning
Automatic text extraction from supplier PDF invoices, eliminating manual data entry.
LLM-Powered Data Extraction
Large Language Models analyze invoice content and extract structured data - line items, amounts, dates, vendor information.
Human-in-the-Loop Verification
Staff review and approve AI-extracted data before invoice approval - maintaining accuracy and control.
Automated Document Generation
System automatically generates customer invoices and dispatches them based on contract data.
The Technology
Backend & Infrastructure
- .NET backend services
- SQL Server databases
- Azure cloud hosting
- AI/LLM API integration
Frontend & Mobile
- Blazor web applications
- Progressive Web Apps (PWA)
- Tablet and PC deployment
- Offline-capable mobile features
Integrations
- OCR services
- LLM APIs for content analysis
- SAP ERP connectivity
- Vehicle supplier systems
The Results
Operational Efficiency
- Same staff handling increased workload
- Dramatically faster invoice processing
- Reduced manual data entry time
Data Quality
- Improved accuracy in invoice data
- Reduced human error in data entry
- Better reporting capabilities across units
Partnership
- 3+ years of ongoing collaboration
- Responsive support model
- Continuous AI improvements and features
The Engagement
We work with this client on our managed services model:
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Whether you're modernizing legacy systems, adopting AI, or building new solutions, we're here for the long run.